At Jonathan Knowles Photography your privacy is important to us.
This Privacy Notice has been prepared by Mr Tom Dahri of Algorithm Risk Consultancy Ltd (ARC Ltd), a registered company with Companies House specialising in Cyber Risk Management and Information Security.
The purpose of the Privacy Notice is to be transparent and to provide accessible information to individuals about how Jonathan Knowles Photography will use people’s personal data as defined in the EU General Data Protection Regulation (GDPR).
- Who are we?
Jonathan Knowles is a leading advertising photographer. With specialisms in still life, Jonathan’s unique photographic style and lighting technique has earned him award-winning advertising commissions worldwide.
- What is the legal basis for obtaining your personal data.
The law on data protection sets out a number of different reasons for which we may collect and process your personal data, including:
In specific situations, we can collect and process your data with your consent.
For example, you may tick a box to receive emails from us about our services.
When collecting your personal data, we’ll always make it clear to you which data is necessary in connection with a particular service.
2b. Contractual obligations
In certain circumstances, we need your personal data to comply with our contractual obligations. For example, we may need information about parties involved in photography and film shoots which will be shared between relevant parties to ensure that the project can be completed. This may include details of the address of the shoot and contact details of the primary liaison person.
2c. Legal compliance
If the law requires us to, we may need to collect and process your data.
For example, we can pass on details of people involved in fraud or other criminal activity affecting Jonathan Knowles Photography to law enforcement.
2d. Legitimate interest
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests.
For example, we will research various open source industry relevant databases to identify potential clients. We may then contact the business to make them aware of our services.
We will not send out mass emails.
- When do we collect your information?
Jonathan Knowles Photography will use various ways to obtain your personal information:
- Direct enquiries from clients either from emails or phone calls
- Referrals either from identified agents or clients
- Staff details obtained from applications or CV submitted to Jonathan Knowles Photography
- What information do we collect about you?
The personal information we collect may include your name, business address, email address, and telephone number.
In addition, as part of our staff recruitment process we will review candidates CV’s and the
information contained within it.
- Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Only senior management will have access to staff data which will be shared with third party
contractors to support their lawful activities such as employment contracts and staff pay and
Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the
purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the J Knowles Photography network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
The relevant third party contractor will use your details to provide you with information and carry out their obligations arising from any contracts you have entered into with them. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Notice. These third party contractors will share your information with us which we will use in accordance with this Privacy Notice.
You have a choice about whether or not you wish to receive information from us.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent.
We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: email@example.com.
- Is my personal information secure?
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure website page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer. Access to your personal data is password-protected, and sensitive data such as payment card information) is secured and tokenized to ensure it is protected.
In addition, we have also placed additional physical security measures to protect your data.
We regularly monitor our system for possible vulnerabilities and attacks, and we carry out
penetration testing to identify ways to further strengthen security.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
If you need to send confidential or sensitive information over an email then we can discuss secure options available to you.
- How do I access my information or make any corrections?
This is very easy. The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: firstname.lastname@example.org
In most cases when reasonable requests have been made then this is FREE of charge.
For security reasons you may be contacted on the registered contact number to confirm that you have made this Subject Access Request.
- How long will you hold my information?
The information will be regularly reviewed as there is no defined period of retention but it should not be kept for longer than is necessary for that purpose or those purposes as defined in this document. Anyone can make a request at any time for their information to be deleted by emailing: email@example.com.
- Why we may transfer your data outside the EU?
As part of our business model, J Knowles Photography have agents operating across the world providing business leads or sharing the images of J Knowles Photography with potential clients. Only information that allows the business activities to be conducted will be shared with the relevant parties.
- Does this Privacy Notice apply to other websites?
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
- Who will oversee the information collected?
The information will be managed by Miss Jodanna Bird, J Knowles Photography. It will be her role to ensure compliance with the relevant information security legislation and to action any subject access requests. Miss Bird is contactable on firstname.lastname@example.org
- Changes to our Privacy Notice
We keep our Privacy Notice under regular review and we will place any updates directly to the Privacy Notice.